FUEL IS ONE OF THE MOST POLITICIZED, MANIPULATED, HIGHLY VOLATILE COMMODITIES IN THE WORLD!
While we have no control over the price of oil, we DO HAVE control over your company’s aggregate fuel cost……
What effects aggregate fuel costs??????
Let’s start with slippage brought about by not having the right controls in place!
As the price of fuel increases, people are becoming more brazen in stealing fuel from employers!
Lessons from the field!
A Jacksonville, FL man who used to work at the Salvation Army is accused of helping himself to nearly $10,000 in gasoline on the charity's gas card. Keith Williams, 39, was arrested on Wednesday and accused of employee theft. According to the police report, he admitted to using the Salvation Army's fleet card to pump gas at various Gate stations around town into the tanks of people he met who were willing to pay him half the price on pump in cash.
A former police officer (not local to Bend) has been sentenced to three years of probation and ordered to pay more than $2,200 in restitution for using a government-issued gasoline card to buy fuel for his personal vehicle. Court records say he used it more than 150 times between August 2006 and March 2007. He was only caught after a manager noticed incorrect odometer readings for the card.
The City of Richmond VA recently concluded an internal audit in 2007 that revealed some startling facts. Apparently oversight of Richmond's government vehicle fleet is so lax that someone charged almost 45 gallons of gasoline for a car with a 16-gallon tank. That's just one of 645 instances in which someone pumped more gas at public expense than the vehicle could hold.
What could this be costing a business???
According to the National Association of Fleet Administrators, slippage is between 10 and 15% for businesses who do not have a properly controlled fuel purchasing system like that of Supervised Fuels!
| Fuel Management Feature | Card Original | Card New | Benefit |
| Controls & Data Collection @ the Fuel Island |
| User Definable PIN Security |
| ü | User definable PIN is easier to remember and can change when given to new employee for additional security. |
| Odometer Entry | ü | ü | Proper entry allows MPG analysis. |
| Misc. Key Board Entry | ü | ü | Helps code fueling activity by anything a user needs such as job number, profit center, etc. |
| Product Grade Restrictions | ü | ü | Ensures drivers purchase only the designated fuel grade such as diesel or regular gas. |
| Gallon Limits Per Transaction | ü | ü | Prevents over filling of tank resulting in potential spills. |
| Gallon Limits Per Day, Week, Month |
| ü | Ensures employee purchases match their fueling needs, reducing potential abuse. |
| Time of Day and Day of Week Restrictions |
| ü | Helps prevent unauthorized fueling when employee is not on the job working for your company. |
| Unusual Fueling Activity Alerts |
| Time of Day and Day of Week Alerts | ü | ü | Detect drivers purchasing fuel outside their normal hours of operation (for use when employee is not restricted at time of fueling) |
| Product Grade Purchase Alerts | ü | ü | Detect drivers purchasing outside their normal grade of fuel (for use when employee is not restricted at time of fueling) |
| Miles Per Gallon Variation | ü | ü | Detect when vehicle MPG falls outside an acceptable range. Helps ensure vehicle performance and deters abuse. |
| Excessive Transactions Per Day | ü | ü | Identify drivers who fuel more than once per day. |
| Management Reporting & Information Access |
| On-Line Account Activity Viewing | ü | ü | Allows the ability to view both current transactions as well as those from past billings, including all detail such as unusual fueling activity alerts. |
| On-Line Account Activity Download | ü | ü | Quickly download transactions onto your computer in MS Excel format for personalized data manipulation and integration into accounting or vehicle maintenance systems. |
| Comprehensive Management Reporting | ü | ü | Complete fueling activity analysis including tax accounting and driver reporting. |
